Regulation FD Policy

Regulation FD Policy
What kinds of persons and disclosures does this Policy cover?
What is material nonpublic information?
Who is authorized to disclose material nonpublic information?
How does the Company make public disclosure of material information?
How does the Company give "guidance" about its expected future results?
Will the Company comment on analyst reports?
Will the Company distribute analyst reports?
How does the Company pre-clear speeches and other public presentations?
What about visits by analysts, other financial professionals or the media?
How does the Company respond to market or media rumors?
Who may receive nonpublic material information?
What if there is an unauthorized disclosure of nonpublic material information?
Why should these issues concern me?
Who can I contact with any questions about this policy?
Members of disclosure committee
Persons authorized to disclose material nonpublic information

Regulation FD Policy
Atlas Air Worldwide Holdings, Inc. and its subsidiaries (collectively, the “Company”) are committed to fair disclosure to investors in compliance with all applicable securities laws.

The Company’s policy, reflecting current legal requirements, is that its associates (i.e., employees and directors) should not make any disclosure of material nonpublic information about the Company to anyone outside the Company (other than to persons who first are obliged in writing to maintain confidentiality), unless the Company simultaneously discloses such information to the public.

This is a highly technical area with significant consequences for the Company if this Policy is breached.

If you believe that a disclosure of material nonpublic information about the Company may have occurred, immediately notify the Company’s General Counsel or another member of the Legal Department.

Here are some examples of the areas affected by this Policy:

  • Quarterly earnings releases and related conference calls;
  • Speeches, interviews and conferences;
  • Providing “guidance” as to the Company’s performance or results;
  • Responding to market rumors;
  • Contacts with financial analysts and rating agencies covering the Company;
  • Reviewing analyst reports and similar materials;
  • Referring to or distributing analyst reports on the Company;
  • Analyst and investor visits; and
  • Postings on the Company’s website.

This Policy has been adopted primarily in response to Regulation FD (Fair Disclosure) under the Securities Exchange Act of 1934, which sets forth the SEC’s rules intended to combat the practice known as “selective disclosure” of material nonpublic information.

All questions about this Policy should be directed to the Company’s General Counsel or another member of the Legal Department. The Company has also established a Disclosure Committee that is responsible for interpreting this Policy and for establishing and implementing procedures to ensure compliance of all communications by the Company’s associates with applicable securities laws.

The Disclosure Committee is made up of the persons holding the positions listed on Exhibit A attached hereto. Top

What kinds of persons and disclosures does this Policy cover?
This Policy covers all disclosures by associates of the Company to “securities market professionals” and the Company’s securityholders, as well as news reporters and other members of the media.

Securities market professionals generally include broker-dealers, investment advisers, large institutional investors, investment managers, investment companies, hedge funds and their affiliated and associated persons, including analysts. If you are in doubt as to whether someone is covered by this Policy, then either (i) assume that they are or (ii) contact a member of the Legal Department for guidance. Top

What is material nonpublic information?
Information about the Company is “material” if it would be expected to affect the investment or voting decisions of a reasonable stockholder or investor, or if the disclosure of the information would be expected to significantly alter the total mix of the information in the marketplace about the Company.

In simple terms, material information is any type of information that could reasonably be expected to affect the price of the Company’s securities.

While it is not possible to identify all information that may be deemed “material,” the following types of information might be considered material depending on its content. Note, however, that this list is not all-inclusive and that it is not meant to cover all situations:

  • Financial performance, especially quarterly and year-end earnings,
    and significant changes in financial performance or liquidity;
  • Company projections and strategic plans;
  • Potential mergers and acquisitions or the sale of Company assets or subsidiaries;
  • New major contracts, orders, suppliers, customers, or finance sources, or the loss thereof;
  • Significant changes or developments in the air cargo market or the financial condition of any of the Company’s customers;
  • Significant pricing changes;
  • Stock splits, public or private securities/debt offerings, or changes in Company dividend policies or amounts;
  • Significant changes in senior management;
  • Significant labor disputes or negotiations;
  • Actual or threatened major litigation, or the resolution of such litigation; and
  • Changes in auditors or notification from an auditor that the Company may no longer rely on an earlier audit report.
Material information is “nonpublic” if it has not been widely disseminated to the public through major newswire services, national news services and financial news services or pursuant to a filing with the SEC. Top

Who is authorized to disclose material nonpublic information?
The only people authorized to disclose material nonpublic information or field inquiries are those persons listed on Exhibit B attached hereto.

In addition, disclosure may be made by (i) other people who are expressly designated as spokespersons for the Company by the Disclosure Committee or (ii) any individuals designated by any two individuals listed on Exhibit B.

If you receive a request from someone outside the Company for material nonpublic information—for example, seeking guidance about our quarterly results, or asking for confirmation of a rumor—you should not respond.

Instead, you should either (i) refer them directly to one of the individuals named in Exhibit B or to a member of the Disclosure Committee or (ii) ask for the person’s name and number and contact one of the individuals named above or a member of the Disclosure Committee. Top

How does the Company make public disclosure of material information?
As a general matter, the Disclosure Committee is responsible for determining the content, form and timing of public disclosure, consistent with the Company’s best interests and legal obligations.

With respect to quarterly earnings, the Company:

  • Will adopt a "quiet period," which will begin 10 business days prior to the scheduled quarterly earnings release. During quiet periods, no director, officer or employee, including any designated spokesperson(s), should make comments relating to the Company’s earnings prospects. Examples of prospective earnings comments include revenue projections, income or loss projections, pricing, profit margins, and utilization trends; significant new customers, products, services, and process developments; and projected demand or market potential of products and services. Exceptions to the restrictions listed above may occur at the discretion of the Disclosure Committee.
  • Will issue an earnings release through widely circulated news and wire services, and posting on the Company’s website.
  • Will file with the SEC a Current Report on Form 8-K to disclose the issuance of such earnings release.
  • May conduct a public conference call. If it does, the Company will provide advance public notice and public access information for each scheduled conference call. Anyone may listen to the call by telephone or webcast.
  • May allow a limited group to ask questions on the conference call, as long as all listeners can hear the questions and answers.
  • Will make an audio recording and/or transcript of the conference call publicly available through the Company’s website or an outside service for 90 days following the call. After this time, these items may be moved to an archive section of the Company’s website and clearly identified as historic materials and documents.
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How does the Company give "guidance" about its expected future results?
The Company may determine that it is appropriate to make statements about its expectations for future results. The decision whether or not to do so is the responsibility of the Disclosure Committee.

If the Company provides guidance, it generally will do so during a quarterly earnings press release and/or related public earnings conference call and a related filing with the SEC. The Company will not change or confirm this guidance in any material respect except through a public communication. Top

Will the Company comment on analyst reports?
The Company will not review or comment upon any financial analyst reports, except as expressly approved by the Disclosure Committee. Any such permitted review or comments should be limited to:
  1. Correcting historical factual information only;
  2. Pointing out information that is already in the public domain;
  3. Providing information that the Company believes is clearly nonmaterial; and
  4. Discussing generally the factors that might influence the underlying assumptions used for future projections.
Despite the foregoing, the Company will not review earnings models. Top

Will the Company distribute analyst reports?
The Company regards analyst reports as proprietary information belonging to the analyst's firm and will not provide such reports on its website or through any other means to persons outside of the Company without approval from the author or such firm. Top

How does the Company pre-clear speeches and other public presentations?
All participation in speeches, interviews or conferences where persons covered by this Policy may be in attendance, should be reviewed and approved by the Disclosure Committee, or when impracticable or time does not permit approval by the Disclosure Committee, by the General Counsel or designee and two of the other persons listed on Exhibit B.
Spokespersons should adhere to the script and not disclose any material nonpublic information about the Company during any “break out” or question-and-answer sessions. Top

What about visits by analysts, other financial professionals or the media?
Any visits should be pre-cleared with the CEO, CFO or a senior member of the Company’s finance department. Such individuals should advise the Disclosure Committee of such meeting as soon as reasonably practicable. Any communications during visits will be subject to this Policy. Top

How does the Company respond to market or media rumors?
Whether or not the rumor has any basis in fact, the Company normally will respond by saying: "The Company’s policy is not to comment on rumors or speculation."

Like most companies, the Company follows this approach consistently in order to avoid providing an implied confirmation or denial in other circumstances.

Any exceptions to this Policy should be approved in advance by the Disclosure Committee. Top

Who may receive nonpublic material information?
There are certain people who are required by professional responsibility or by contract to keep the Company’s information confidential. These include the Company’s attorneys, accountants, investment bankers, and other people or entities that are subject to confidentiality or nondisclosure agreements with respect to the Company’s information.
If you are in doubt as to whether someone falls within this category, then either (i) assume that they do not or (ii) contact the Company’s General Counsel or another member of the Legal Department for guidance. Top

What if there is an unauthorized disclosure of nonpublic material information?
If you believe such an unauthorized disclosure may have occurred, immediately contact Company’s General Counsel or another member of the Legal Department.
Certain inadvertent disclosures or nonpublic material information can be “cured” by appropriate and prompt subsequent disclosure. Top

Why should these issues concern me?
As an associate of the Company, you are expected to comply with all Company policies. Disclosure of material nonpublic information could have significant negative consequences to the Company.

As an individual, you are required to comply with all applicable laws. Under SEC rules, as an individual you could be held personally liable for substantial penalties if you disclose material nonpublic information in a deliberate or reckless manner.

Any violation of this policy by an associate of the Company may subject such associate to disciplinary action, up to and including discharge. Top

Who can I contact with any questions about this policy?
Please contact the Company’s General Counsel or another member of the Legal Department. Top

Exhibit A
Members of disclosure committee
  • President and Chief Executive Officer
  • Senior Vice President and Chief Financial Officer
  • Senior Vice President and Chief Operating Officer
  • Senior Vice President and Chief Marketing Officer
  • Senior Vice President, General Counsel, Secretary and Chief Human Resources Officer
  • Vice President and Treasurer
  • Vice President and Controller
  • Senior Director - Corporate Accounting
  • Senior Director - Financial Reporting
  • Staff Vice President - Financial Planning and Analysis
  • Assistant Secretary and Senior Attorney
  • Senior Manager Investor Relations
  • Director of Corporate Communications
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Exhibit B
Persons authorized to disclose material nonpublic information
  • President and Chief Executive Officer
  • Senior Vice President and Chief Financial Officer
  • Senior Vice President, General Counsel, Secretary and Chief Human Resources Officer
  • Vice President and Treasurer
  • Senior Manager Investor Relations
  • Director of Corporate Communications
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